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Job Name

Payroll administrator

Job Description
Payroll administrators make sure employees get paid the right amount on the right date.

Salary Low
£15,000 Starter

Salary high:
£28,000 Experienced

Typical hours:
37 to 39 a week

Typical Hours per Day:
between 8am and 6pm

How to become a payroll administrator

You can get into this job through:

  • a college course
  • an apprenticeship
  • applying directly
  • a specialist course run by a professional body

College

You can do an introductory course in bookkeeping and payroll, which can be studied at a college or by distance learning. Courses include:

  • Foundation Certificate in Bookkeeping
  • Level 1 Certificate in Payroll
  • Level 1 or 2 Certificate in Bookkeeping

Entry requirements

Entry requirements for these courses vary.

Apprenticeship

Apprenticeships relevant to this role include:

  • level 3 Payroll assistant
  • level 5 Payroll assistant manager

Entry requirements

You'll usually need:

  • 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths, for an advanced apprenticeship
  • 4 or 5 GCSEs at grades 9 to 4 (A* to C) and A levels, or equivalent, for a higher or degree apprenticeship

Direct Application

You could apply directly for job vacancies. Some employers will expect you to have GCSEs at grades 9 to 4 (A* to C), or equivalent, including maths.

While experience in payroll isn't always essential, a background in bookkeeping and accounts could help improve your job prospects.

Other Routes

You can do qualifications offered by The Chartered Institute of Payroll Professionals to help get into this job. Qualifications vary from introductory courses to postgraduate level.

More Information

Further information

You can find out more about careers in payroll from The Chartered Institute of Payroll Professionals.

What it takes

Skills and knowledge

You'll need:

  • to be thorough and pay attention to detail
  • administration skills
  • the ability to work well with others
  • sensitivity and understanding
  • the ability to work on your own
  • maths knowledge
  • patience and the ability to remain calm in stressful situations
  • knowledge of English language
  • to be able to use a computer and the main software packages competently

What you'll do

Day-to-day tasks

You may:

  • check how many hours employees have worked
  • calculate and issue pay by cash, cheque or electronic transfer
  • deduct tax and national insurance payments
  • process holiday, sick and maternity pay, and expenses
  • calculate overtime, shift payments and pay increases
  • answer staff queries about timesheets or pay slips
  • issue P45s and other tax forms

Working environment

You could work in an office.

Career path and progression

With experience, you could progress to payroll supervisor or manager.






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